Date: Dec 1, 2012
Location: Reston, VA, US
Job Requisition Number: 68508
Category: Business - Administration
Primary Location: Reston, VA, US
Security Clearance: TS/SCI with Polygraph
Clearance Status: Must be Current
Schedule: Full Time
Type of Travel: Continental US
Percent of Travel Required: Up to 10%
Description:
Summary
The scope of Level I Mission Support Administrator work is to provide assistance to the completion of routine tasks and requirements for general office and/or program support. The nature of the work is primarily transactional in nature and requires general knowledge of basic administrative processes and procedures.
Duties/Tasks and Responsibilities
Mission Support Administrators perform a wide range of duties. Depending on the functions and business areas supported, duties may include the following:
Office Administration
1) Calendars, phones, email
- Maintains a schedule of appointments for a manager or office.
- Monitors e-mail and telephones of manager(s) or office members
- Answers routine telephone calls, direct calls or takes messages.
2) Documents and correspondences
- Drafts, proofreads, and edits, routine correspondences.
- Tracks status of incoming and outgoing cable traffic.
- Produces other documents such as instructions, spreadsheets, presentations, and reports.
3) Filing and information management
- Maintains tracking records and filing systems.
- Serves as a recorder or back-up for time and attendance (T&A) accountings for the area of assignment.
- Maintains and updates databases or spreadsheets.
- Performs data input, data collection and research; retrieves information or documents from databases and the Internet.
- Serves as a focal point for response to queries regarding local in-house and client-wide administrative databases.
4) Office management
- Assists in the planning, scheduling, organizing, and execution of meetings, conferences, and off-sites.
- Participates in meetings and events: may serve as recorder or working member of group, and may brief or present administrative support related information.
- Prepares travel arrangements for unit managers and others.
- Greets and/or escorts visitors and guests.
- Opens, sorts and distributes incoming mail, newspapers, faxes, and other publications/documents.
- Performs back up duties for other offices within the directorate/office.
- Implements new administrative support processes.
5) Cover/Security
- Passes and receives clearances and prepares access lists.
6) Logistics
- Assists in the ordering of supplies and arranges for the repair of office equipment.
- Issues equipment, records, receipts, or supplies.
7) Customer Service
- Establishes administrative contacts and professional relationships for networking and liaison across the client/IC.
- Ensures that management, co-workers, customers, and stakeholders are informed on pertinent matters.
- Responds on a daily basis to staff's needs and to customers' questions and inquiries.
Knowledge, Skills and Abilities
This position requires basic knowledge, skills and ability.
1) Knowledge
- Ability to obtain a basic knowledge of the client's organizational structure, rules, regulations, and policies.
- Some knowledge of current practices associated with filing and tracking systems.
2) Skills
- Basic skill in the use of MS Office.
- Basic interpersonal skills to establish and maintain effective working relationships.
- Basic skills to learn and perform routine tasks.
- Basic skills to operate general office equipment and conduct internal transactional applications.
3) Abilities
- Ability to adapt to changing work requirements and priorities that may require overtime or extended hours.
- Ability to be discreet and maintain confidentiality.
- Ability to communicate orally and in writing, in a clear and concise manner.
- Ability to participate productively as a contributing member in a team environment.
- Ability to apply basic customer services skills sufficient to support customer relations and respond to customers' questions and/or concerns.
Work Environment
Work is typically performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives. Depending upon the nature of the assignment, the position may require shift work and/or occasional local, domestic, or foreign travel. The position may require lifting or carrying equipment averaging 50 lbs.
Minimum Qualifications:
Experience:
- Six months of prior administrative support or comparable experience, preferably in an office environment; applicable vocational education may be substituted for work experience.
Education:
- High School diploma or GED equivalent.
Special Certifications:
- Depending upon assignment, the position may require specific client-unique training. If the position is located in the field, incumbent must complete requisite training and certifications. The position may require working knowledge of a specialized foreign language.
Required Qualifications:
- Typically requires high school degree or equivalent, and four to five years of related experience.
- This position requires candidates to currently hold a TS/SCI with Polygraph security clearance. Due to the classified nature of the program we are unable to advertise the specific polygraph. Details will be discussed with qualified candidates.
Desired Qualifications:
- Ability to work on computer for long periods and communicate with individuals by telephone, email and face to face.
- At least a High School Diploma or GED.
CACI is an Equal Opportunity Employer M/F/D/V.
Nearest Major Market: Washington DC
Job Segments: Administrative Assistant, Copy Editor, Proofreading, Defense, Security Clearance, Administrative, Creative, Government
Category: Business - Administration
Primary Location: Reston, VA, US
Security Clearance: TS/SCI with Polygraph
Clearance Status: Must be Current
Schedule: Full Time
Type of Travel: Continental US
Percent of Travel Required: Up to 10%
Description:
Summary
The scope of Level I Mission Support Administrator work is to provide assistance to the completion of routine tasks and requirements for general office and/or program support. The nature of the work is primarily transactional in nature and requires general knowledge of basic administrative processes and procedures.
Duties/Tasks and Responsibilities
Mission Support Administrators perform a wide range of duties. Depending on the functions and business areas supported, duties may include the following:
Office Administration
1) Calendars, phones, email
- Maintains a schedule of appointments for a manager or office.
- Monitors e-mail and telephones of manager(s) or office members
- Answers routine telephone calls, direct calls or takes messages.
2) Documents and correspondences
- Drafts, proofreads, and edits, routine correspondences.
- Tracks status of incoming and outgoing cable traffic.
- Produces other documents such as instructions, spreadsheets, presentations, and reports.
3) Filing and information management
- Maintains tracking records and filing systems.
- Serves as a recorder or back-up for time and attendance (T&A) accountings for the area of assignment.
- Maintains and updates databases or spreadsheets.
- Performs data input, data collection and research; retrieves information or documents from databases and the Internet.
- Serves as a focal point for response to queries regarding local in-house and client-wide administrative databases.
4) Office management
- Assists in the planning, scheduling, organizing, and execution of meetings, conferences, and off-sites.
- Participates in meetings and events: may serve as recorder or working member of group, and may brief or present administrative support related information.
- Prepares travel arrangements for unit managers and others.
- Greets and/or escorts visitors and guests.
- Opens, sorts and distributes incoming mail, newspapers, faxes, and other publications/documents.
- Performs back up duties for other offices within the directorate/office.
- Implements new administrative support processes.
5) Cover/Security
- Passes and receives clearances and prepares access lists.
6) Logistics
- Assists in the ordering of supplies and arranges for the repair of office equipment.
- Issues equipment, records, receipts, or supplies.
7) Customer Service
- Establishes administrative contacts and professional relationships for networking and liaison across the client/IC.
- Ensures that management, co-workers, customers, and stakeholders are informed on pertinent matters.
- Responds on a daily basis to staff's needs and to customers' questions and inquiries.
Knowledge, Skills and Abilities
This position requires basic knowledge, skills and ability.
1) Knowledge
- Ability to obtain a basic knowledge of the client's organizational structure, rules, regulations, and policies.
- Some knowledge of current practices associated with filing and tracking systems.
2) Skills
- Basic skill in the use of MS Office.
- Basic interpersonal skills to establish and maintain effective working relationships.
- Basic skills to learn and perform routine tasks.
- Basic skills to operate general office equipment and conduct internal transactional applications.
3) Abilities
- Ability to adapt to changing work requirements and priorities that may require overtime or extended hours.
- Ability to be discreet and maintain confidentiality.
- Ability to communicate orally and in writing, in a clear and concise manner.
- Ability to participate productively as a contributing member in a team environment.
- Ability to apply basic customer services skills sufficient to support customer relations and respond to customers' questions and/or concerns.
Work Environment
Work is typically performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives. Depending upon the nature of the assignment, the position may require shift work and/or occasional local, domestic, or foreign travel. The position may require lifting or carrying equipment averaging 50 lbs.
Minimum Qualifications:
Experience:
- Six months of prior administrative support or comparable experience, preferably in an office environment; applicable vocational education may be substituted for work experience.
Education:
- High School diploma or GED equivalent.
Special Certifications:
- Depending upon assignment, the position may require specific client-unique training. If the position is located in the field, incumbent must complete requisite training and certifications. The position may require working knowledge of a specialized foreign language.
Required Qualifications:
- Typically requires high school degree or equivalent, and four to five years of related experience.
- This position requires candidates to currently hold a TS/SCI with Polygraph security clearance. Due to the classified nature of the program we are unable to advertise the specific polygraph. Details will be discussed with qualified candidates.
Desired Qualifications:
- Ability to work on computer for long periods and communicate with individuals by telephone, email and face to face.
- At least a High School Diploma or GED.
CACI is an Equal Opportunity Employer M/F/D/V.
Nearest Major Market: Washington DC
Job Segments: Administrative Assistant, Copy Editor, Proofreading, Defense, Security Clearance, Administrative, Creative, Government
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